King County Housing Authority Tukwila
Nov 26, 2018Full time
Job Summary King County Housing Authority (KCHA), an independent municipal organization, is a high performing nationally recognized leader in affordable housing. KCHA provides innovative and effective housing solutions so that people and communities can prosper. Our vision is that all residents of King County have quality affordable housing. KCHA is the largest housing provider in the county, and annually, the agency serves over 50,000 low-income individuals. We transform lives through housing. If you have experience supporting a fast paced department and you have a passion for providing housing to people experiencing homelessness, you may find that this is just the opportunity you have been looking for. Our Homeless Housing Initiatives department (located in Tukwila, WA) is recruiting for a professional to manage the administrative functions of our department's operations, programs and data reporting needs. We are seeking someone that is an independent problem solver with critical thinking skills, an advanced knowledge of excel, and strong interpersonal skills. The Administrative Assistant will have the ability to work effectively under pressure in a fast paced environment as well as being flexible and able to adjust to shifting priorities. Other keys to success in this role will include a self-starter with a positive attitude, excellent attention to detail and exceptional communication skills. This position plays an essential role in supporting the Homeless Housing Initiatives (HHI) department. A strong candidate will enjoy a diversity of customers, have exceptional time management skills, an abundance of patience, know how to influence others and are resourceful and able to independently address and resolve issues as they arise. Other very important duties will include compiling data into quarterly reports, creating dashboard reports, administering the department's SharePoint site, and reviewing incoming reports/invoices for accuracy and completeness. Essential Functions Click here for additional details regarding this position's classification specification. Qualifications and Competencies Required Qualifications: High School Diploma or GED AND Two years of experience in office and/or administrative support which includes responsibility for routine and complex clerical tasks. Equivalent combination of education and experience will be evaluated on a year for year basis. Ideal Knowledge, Skills, and Abilities: Proficiency using MS Office applications including Word, Excel, and Outlook; ability to learn and use other software and programs to perform job responsibilities(SharePoint, Survey Monkey, Doodle poll, Tenmast, OnBase, Agresso). Experience maintaining records (manual and electronic) and performing data entry with a high level of accuracy and attention to detail. Strong organizational and time management skills to manage multiple projects as well as the flexibility to handle shifting priorities as new projects are assigned; ability to keep functioning effectively when under pressure; checks work to ensure accuracy and completeness; follow up with others to ensure that agreements and commitments have been fulfilled. Communicates effectively and collaboratively with individuals, and internal and external stakeholders; applies effective written and oral communication techniques to convey clear and timely messages and to schedule stakeholder meetings. Critical, creative, and reflective thinking skills needed to identify problems, analyze and evaluate various solutions, implement solutions and monitor their effectiveness. Utilizing appropriate methods for interacting sensitively, effectively, and professionally with persons from diverse cultural, socioeconomic, educational, racial, ethnic and professional backgrounds, and persons of all ages and lifestyle preferences. Establishing and maintaining courteous and productive working relationships with supervisors, staff, clients, and other internal and external stakeholders. Maintaining consistent and reliable attendance and actively participating in assigned area. Knowledge and familiarity in the affordable housing industry, homeless crisis response system in King County and/or one of KCHA's non-traditional rental assistance programs (i.e. Sponsor-based Supportive Housing, short term rental assistance) is preferred. Special Requirements: Consent to and pass required assessments. Consent to and pass criminal records background check. Position Information and Application Process Application Requirements: To be considered for this opportunity, you must: Complete the online application profile in its entirety. Upload a cover letter that addresses how your experience and education qualifies you to perform the essential functions listed in the job announcement. (Cover Letter) Upload a detailed résumé of all educational and professional experience. (Résumé) Salary & Benefits: The starting salary range for this position is $21.19 – $24.37. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, tuition reimbursement, and retirement benefits are available. Physical Work Environment Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office environment. Incumbents frequently use standard office equipment including personal computers, telephone and related equipment. Equal Opportunity: King County Housing Authority is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.