WestSide Baby
Seattle, WA, USA
The Development Project Specialist supports WestSide Baby's Development efforts through execution and organization of WestSide Baby annual giving and event-based fundraising strategies. This position will collaborate on the strategy to meet the goals of each event and campaign, will develop a work plan to produce the desired results and will serve as the project manager as the plan is carried out. The project specialist role will have significant responsibility for implementation of strategy and will also be responsible for engaging stakeholders and staff support to plan and execute strategies.
This is a full-time; 40 hours a week exempt salaried position at our White Center,Seattle office. The Development Manager supervises this position. Salary range is $42k-$45k depending on experience; generous benefit package, PTO and holiday pay available. Additional hours expected leading up to and just following major events. Occasional weekend and evening hours likely. Priority deadline July 1, 2019.
***RESPONSIBILITIES***
Project Management (20%)
Create each Annual Giving and Event project plan (target audience and engagement tactics) to maximize the budget and staff resources in order to produce desired results
Manage annual giving and events budget
Project lead for event/campaign team to effectively collaborate on, and implement key event support strategies
Update quarterly dashboard to monitor and report progress on annual fund development strategies and goals
Events & Annual Giving Fundraising (75%)
Responsible for the planning logistics and productions of all donor events and annual giving campaigns, including: CommuniTea, Third Party fundraisers, open houses, Fall Fundraiser, JOY campaign and Stuff the Bus campaign. In addition to creating and managing the project plan and timeline, this role would:
Support corporate sponsorship recruitment and renewals and collaborate with marketing to ensure recognition and stewardship of all sponsors
Recruit, engage, and steward event table captains
Collaborate with marketing to implement marketing and communications plans for all target audiences
Create and implement timeline for event production and logistics
Manage post-event/campaign work plan, including clean-up, attendee acknowledgement, gift processing, etc.
Outreach Support (5%)
Collaborate with Marketing/Public Affairs and Volunteer Relations to increase our visibility in target markets and neighborhoods, through community fairs, festivals and events
Collaborate with Marketing/Public Affairs and Volunteer Relations to identify, strategize and implement opportunities for financial donations and increased engagement from volunteers, corporate groups and drivers
Assist Community Outreach Coordinator at community fairs, festivals and events
REQUIRED QUALIFICATIONS
Independent problem solving, project management and event planning experience
High attention to detail
Exemplary communication skills and the ability to engage support to execute projects
Excellent writing skills with knowledge of “standards of practice” for electronic communications.
Ability to organize and prioritize work
Ability to work accurately and quickly under stress to meet deadlines
Excellent interpersonal skills
PREFERRED QUALIFICATIONS
Non-profit fundraising experience
Demonstrated experience managing and coordinating a staff team and volunteers for events
Proficiency in Non-profit database program such as Greater Giving, eTapestry and/or Salesforce
The Development Project Specialist supports WestSide Baby's Development efforts through execution and organization of WestSide Baby annual giving and event-based fundraising strategies. This position will collaborate on the strategy to meet the goals of each event and campaign, will develop a work plan to produce the desired results and will serve as the project manager as the plan is carried out. The project specialist role will have significant responsibility for implementation of strategy and will also be responsible for engaging stakeholders and staff support to plan and execute strategies.
This is a full-time; 40 hours a week exempt salaried position at our White Center,Seattle office. The Development Manager supervises this position. Salary range is $42k-$45k depending on experience; generous benefit package, PTO and holiday pay available. Additional hours expected leading up to and just following major events. Occasional weekend and evening hours likely. Priority deadline July 1, 2019.
***RESPONSIBILITIES***
Project Management (20%)
Create each Annual Giving and Event project plan (target audience and engagement tactics) to maximize the budget and staff resources in order to produce desired results
Manage annual giving and events budget
Project lead for event/campaign team to effectively collaborate on, and implement key event support strategies
Update quarterly dashboard to monitor and report progress on annual fund development strategies and goals
Events & Annual Giving Fundraising (75%)
Responsible for the planning logistics and productions of all donor events and annual giving campaigns, including: CommuniTea, Third Party fundraisers, open houses, Fall Fundraiser, JOY campaign and Stuff the Bus campaign. In addition to creating and managing the project plan and timeline, this role would:
Support corporate sponsorship recruitment and renewals and collaborate with marketing to ensure recognition and stewardship of all sponsors
Recruit, engage, and steward event table captains
Collaborate with marketing to implement marketing and communications plans for all target audiences
Create and implement timeline for event production and logistics
Manage post-event/campaign work plan, including clean-up, attendee acknowledgement, gift processing, etc.
Outreach Support (5%)
Collaborate with Marketing/Public Affairs and Volunteer Relations to increase our visibility in target markets and neighborhoods, through community fairs, festivals and events
Collaborate with Marketing/Public Affairs and Volunteer Relations to identify, strategize and implement opportunities for financial donations and increased engagement from volunteers, corporate groups and drivers
Assist Community Outreach Coordinator at community fairs, festivals and events
REQUIRED QUALIFICATIONS
Independent problem solving, project management and event planning experience
High attention to detail
Exemplary communication skills and the ability to engage support to execute projects
Excellent writing skills with knowledge of “standards of practice” for electronic communications.
Ability to organize and prioritize work
Ability to work accurately and quickly under stress to meet deadlines
Excellent interpersonal skills
PREFERRED QUALIFICATIONS
Non-profit fundraising experience
Demonstrated experience managing and coordinating a staff team and volunteers for events
Proficiency in Non-profit database program such as Greater Giving, eTapestry and/or Salesforce
MoPOP
Seattle
SUMMARY
Reporting to the Executive Director, The Director of Advancement leads all initiatives related to the museum’s portfolio of fundraising activities. The Director of Advancement will further develop and implement a strategic multi‐year Advancement plan that will create innovative, strong and sustainable avenues of contributed revenue. This individual will lead and develop a team of four professionals.
The Director of Advancement serves as a member of the senior leadership team, which includes the Executive Director, Director of Finance, Director of Sales and Service, Director of Curatorial Affairs, Director of Human Resources, Director of Marketing and Communications, Director of Education and Programs, and Director of Facilities and Museum Operations.
PERCENTAGE OF TIME
60% Building and nurturing authentic donor relationships through all stages of the relationship management cycle, including identification, cultivation, solicitation, and stewardship. Supporting donor cultivation partnerships with >the Executive Director and other members of the senior leadership team.
40% Developing a culture of philanthropy across the organization and setting vision, strategy, and leading the Advancement team.
ESSENTIAL FUNCTIONS (OTHER DUTIES AS ASSIGNED)
Deepen the organization’s culture of philanthropy and build meaningful relationships between MoPOP and its community of supporters.
Understand and share the story of MoPOP’s history and its future trajectory as an organization dedicated to making creative expression a life‐changing force by offering experiences that inspire and connect our communities.
Develop the organization’s overall fundraising strategy that includes contributions and support from individuals, corporations, foundations, government funding, events and board members.
Advance the organization’s position with relevant constituents to drive broader awareness and donor support.
Partner with the Executive Director on high level cultivations.
Work closely with the Executive Director, Board of Directors, and staff to establish and meet annual performance goals, operating plans, and objectives that secure significant financial resources from multiple sources of contributed income for the organization.
Develop and manage an Advancement team with functions in annual giving, major gifts, planned giving, donor prospecting and research, and special multi‐year fundraising campaigns.
Cultivate and solicit a portfolio of major gift prospects and donors.
Lead and implement short term and long‐range strategic fundraising priorities.
Plan and direct a comprehensive program of building and maintaining institutional relationships with foundations, corporations and government agencies.
Maintain a thorough working knowledge of issues and trends affecting government, corporate and private funding and communicate regularly to other staff to facilitate awareness of strategic opportunities and challenges in building support for the museum’s priorities.
Implement and manage the museum’s giving relationships with major donors in all aspects of the relationship management cycle, to include initiating contact with potential major gift donors; developing appropriate cultivation strategies; moving potential donors toward solicitation and closure, making solicitations where appropriate, and maintaining stewardship contacts with donors.
Develop and execute cultivation and solicitation strategies for potential prospect identification, gift solicitation, donor activity tracking and acknowledgements, as well as supervise fulfillment process.
Lead the Advancement Department on major fundraising events, including MoPOP’s major fundraising gala(s).
Create a strategy for leveraging donor data to build a long‐term donor pipeline.
Performs miscellaneous job‐related duties as assigned.
DESIRED QUALIFICATIONS (EDUCATION/EXPERIENCE/CERTIFICATIONS)
A minimum of seven years of progressively responsible senior management experience in fundraising, with proven ability to personally cultivate, solicit, and steward major gifts ($50,000+) from individuals.
Knowledge of Seattle, the West Coast, national and international philanthropic communities that support the arts, cultural organizations, popular music or the study of popular culture.
Experience developing a fundraising department and nurturing a newly formed team.
Previous experience creating and implementing fundraising plans.
Proven ability to use analytics and metrics to evaluate effectiveness and measure performance.
Strong communication skills, and the ability to be articulate, creative, and strategic, and to present a compelling case for support.
Prior experience working effectively with board members to increase capacity for fundraising and communicating of the organization’s mission.
A collaborative and team‐oriented leadership style; the ability to assess and guide the ongoing professional development of team members.
Superior verbal and written communication skills.
Experience managing or working within the context of a major gifts fundraising campaign (e.g. capital campaign) preferred.
Computer fluency in MS office, Tessitura, Salesforce, Raiser’s Edge or other donor database software, web applications and an appreciation for the central role of technology and electronic communication in fundraising.
A Bachelor’s degree in a relevant discipline and/or equivalent experience.
OTHER NOTES
MoPOP is committed to creating a diverse and welcoming workplace. We believe that having staff, interns, and volunteers with diverse backgrounds enables us to better meet our mission. People of color, women, and LGBTQIA+ individuals are encouraged to apply.
Ability to maintain a professional demeanor while working in a fast‐paced and high‐energy environment.
Ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and positive reactions to change and conflict resolution.
Appreciation for and understanding of MoPOP’s mission and core values, exhibitions, and programming.
Willingness to lend time to team members as a mentor, cheerleader, coach and colleague.
Spirit of openness, optimism, and genuine curiosity.
Comfort with public speaking and serving as a representative of MoPOP at events throughout our community—internal to the organization, across Seattle and beyond.
Healthy sense of humor and an appreciation of fun!
CRM expertise and moves management experience an absolute must.
WORK ENVIRONMENT + PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit, stand, and walk. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, crawl, and climb ladders. The employee is frequently required to lift up to 30 pounds, and occasionally up to 50 pounds.
SUMMARY
Reporting to the Executive Director, The Director of Advancement leads all initiatives related to the museum’s portfolio of fundraising activities. The Director of Advancement will further develop and implement a strategic multi‐year Advancement plan that will create innovative, strong and sustainable avenues of contributed revenue. This individual will lead and develop a team of four professionals.
The Director of Advancement serves as a member of the senior leadership team, which includes the Executive Director, Director of Finance, Director of Sales and Service, Director of Curatorial Affairs, Director of Human Resources, Director of Marketing and Communications, Director of Education and Programs, and Director of Facilities and Museum Operations.
PERCENTAGE OF TIME
60% Building and nurturing authentic donor relationships through all stages of the relationship management cycle, including identification, cultivation, solicitation, and stewardship. Supporting donor cultivation partnerships with >the Executive Director and other members of the senior leadership team.
40% Developing a culture of philanthropy across the organization and setting vision, strategy, and leading the Advancement team.
ESSENTIAL FUNCTIONS (OTHER DUTIES AS ASSIGNED)
Deepen the organization’s culture of philanthropy and build meaningful relationships between MoPOP and its community of supporters.
Understand and share the story of MoPOP’s history and its future trajectory as an organization dedicated to making creative expression a life‐changing force by offering experiences that inspire and connect our communities.
Develop the organization’s overall fundraising strategy that includes contributions and support from individuals, corporations, foundations, government funding, events and board members.
Advance the organization’s position with relevant constituents to drive broader awareness and donor support.
Partner with the Executive Director on high level cultivations.
Work closely with the Executive Director, Board of Directors, and staff to establish and meet annual performance goals, operating plans, and objectives that secure significant financial resources from multiple sources of contributed income for the organization.
Develop and manage an Advancement team with functions in annual giving, major gifts, planned giving, donor prospecting and research, and special multi‐year fundraising campaigns.
Cultivate and solicit a portfolio of major gift prospects and donors.
Lead and implement short term and long‐range strategic fundraising priorities.
Plan and direct a comprehensive program of building and maintaining institutional relationships with foundations, corporations and government agencies.
Maintain a thorough working knowledge of issues and trends affecting government, corporate and private funding and communicate regularly to other staff to facilitate awareness of strategic opportunities and challenges in building support for the museum’s priorities.
Implement and manage the museum’s giving relationships with major donors in all aspects of the relationship management cycle, to include initiating contact with potential major gift donors; developing appropriate cultivation strategies; moving potential donors toward solicitation and closure, making solicitations where appropriate, and maintaining stewardship contacts with donors.
Develop and execute cultivation and solicitation strategies for potential prospect identification, gift solicitation, donor activity tracking and acknowledgements, as well as supervise fulfillment process.
Lead the Advancement Department on major fundraising events, including MoPOP’s major fundraising gala(s).
Create a strategy for leveraging donor data to build a long‐term donor pipeline.
Performs miscellaneous job‐related duties as assigned.
DESIRED QUALIFICATIONS (EDUCATION/EXPERIENCE/CERTIFICATIONS)
A minimum of seven years of progressively responsible senior management experience in fundraising, with proven ability to personally cultivate, solicit, and steward major gifts ($50,000+) from individuals.
Knowledge of Seattle, the West Coast, national and international philanthropic communities that support the arts, cultural organizations, popular music or the study of popular culture.
Experience developing a fundraising department and nurturing a newly formed team.
Previous experience creating and implementing fundraising plans.
Proven ability to use analytics and metrics to evaluate effectiveness and measure performance.
Strong communication skills, and the ability to be articulate, creative, and strategic, and to present a compelling case for support.
Prior experience working effectively with board members to increase capacity for fundraising and communicating of the organization’s mission.
A collaborative and team‐oriented leadership style; the ability to assess and guide the ongoing professional development of team members.
Superior verbal and written communication skills.
Experience managing or working within the context of a major gifts fundraising campaign (e.g. capital campaign) preferred.
Computer fluency in MS office, Tessitura, Salesforce, Raiser’s Edge or other donor database software, web applications and an appreciation for the central role of technology and electronic communication in fundraising.
A Bachelor’s degree in a relevant discipline and/or equivalent experience.
OTHER NOTES
MoPOP is committed to creating a diverse and welcoming workplace. We believe that having staff, interns, and volunteers with diverse backgrounds enables us to better meet our mission. People of color, women, and LGBTQIA+ individuals are encouraged to apply.
Ability to maintain a professional demeanor while working in a fast‐paced and high‐energy environment.
Ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and positive reactions to change and conflict resolution.
Appreciation for and understanding of MoPOP’s mission and core values, exhibitions, and programming.
Willingness to lend time to team members as a mentor, cheerleader, coach and colleague.
Spirit of openness, optimism, and genuine curiosity.
Comfort with public speaking and serving as a representative of MoPOP at events throughout our community—internal to the organization, across Seattle and beyond.
Healthy sense of humor and an appreciation of fun!
CRM expertise and moves management experience an absolute must.
WORK ENVIRONMENT + PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit, stand, and walk. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, crawl, and climb ladders. The employee is frequently required to lift up to 30 pounds, and occasionally up to 50 pounds.
