Director of Facilities

  • Friends of Youth
  • Kirkland, WA, USA
  • May 07, 2019
Full time Facilities Management

Job Description

Friends of Youth has a property portfolio that includes housing, foster homes, office locations, treatment facilities and outpatient offices. 

The Facilities Director is responsible for the portfolio’s financial performance, as well as monitoring and directing of all facilities management related activities, including the maintenance, cleanliness, repair and security of buildings, grounds and equipment.

The Director will manage short and long-term development of facility related capital plans and perform preventative planning for facilities operations. The Director is responsible for monitoring and implementing landlord tenant laws, fair housing laws and affordable housing laws, ensuring that all sites and facilities meet the required standards, and will be the primary point of contact for site audits and inspections.

The Director will supervise maintenance personnel, and will also assist their team with various maintenance tasks, as needed, including general plumbing, electrical, aesthetic repairs and routine preventive maintenance tasks for various systems.

The agency's administrative office is located in Kirkland, WA, however, this position will require frequent traveling between local agency sites in King and Snohomish County.

FLSA STATUS: Exempt

JOB RESPONSIBILITIES:

1. Establish priorities and provide leadership and effective management for all FOY facilities.

2. Participate as a member of FOY’s Executive Team, including attending Executive Team meetings and actively contributing to the strategic planning for the agency.

3. Hire, train, coach and supervise maintenance staff. 

4. Conduct annual capital needs assessments for all properties; manage short and long-term development of facility related capital plans.

5. Manage new building and remodeling projects, including estimating and purchasing materials, overseeing actual construction and ensuring quality control.

6. Ensure that all FOY sites and facilities meet standards set by the local, state and federal government, Washington state health codes and all related building codes.

7. Serve as primary point of contact for all property site visits, audits and inspections by funders and government agencies; comply with all reporting requirements in a timely manner; conduct site inspections with program staff and ensure preparation for compliance inspections.  

8. Monitor and implement landlord tenant laws, fair housing laws and affordable housing laws at Friends of Youth housing sites; work collaboratively with program staff to enforce building rules, including issuing tenant notices, using consistent and collaborative methods in accordance with agency procedures and applicable laws.

9. Negotiate leases and purchases of property and equipment.

10. Control site hazards through routine inspections and emergency maintenance.

11. Oversee maintenance of building, grounds and equipment plans, including regular survey of each site to identify maintenance and repair needs, development of maintenance plan, purchasing of materials/supplies, coordinating routine maintenance, landscaping, and winterizing and de-winterizing.

12. Assist with general plumbing, electrical, and aesthetic repairs and routine preventive maintenance tasks for various systems, as needed.

13. Oversee maintenance of agency vehicles and keep them in safe operating condition through inspections, preventive maintenance and prompt repairs.

14. Oversee maintenance of roads, gates and general facility security, including inspections, preventive maintenance, removal of debris and ensuring proper signage.

15. Develop appropriate budgets; monitor and authorize expenditures to ensure compliance with budgetary guidelines. 

16. Ensures timely payment of maintenance and building expenses by reviewing and submitting invoices for payment.

17. Collaborate with the Volunteer Manager/Specialist to coordinate property related volunteer work, including initial identification of project, outline of expectations, providing appropriate equipment and overseeing projects as they progress.

18. Oversee waste management plan of composting, recycling and disposing of all site generated waste.

19. Maintain a professional and positive working relationship with clients, vendors, government agencies, funders, volunteers, donors, staff and community members; adhere to the Friends of Youth Standards of Conduct.

20. Other duties as assigned.


JOB REQUIREMENTS:

A. Education and Experience

1. Bachelor’s degree in related field. 

2. Minimum 8 years experience managing facilities operations, including budget management and supervision of staff.

3. Experience with fair housing laws, landlord tenant laws and affordable housing laws.

4. Experience with building systems, including electrical, lighting, HVAC, plumbing and security/alarm systems.

B. Additional Requirements

1.  Must satisfactorily pass criminal history check.

2.  Must have reliable transportation and a valid Washington State driver's license (or be able to obtain one by date of employment).

3.  Employees and volunteers who operate their own or Friends of Youth vehicles on Friends of Youth business must have a safe driving record as defined by Friends of Youth. Employees and volunteers who operate their own vehicle(s) on Friends of Youth business must carry auto liability insurance that complies with the requirements of Friends of Youth.

C. Knowledge, Skills and Abilities

1. Engages with diverse populations in a culturally responsive manner.

2. Demonstrates a commitment to the values of equity and inclusion by honoring and celebrating diverse characteristics and expressions of personal identity.

3.   Strong supervisory skills and the ability to develop the skills of staff and help them meet their goals.

4. Demonstrated knowledge of fair housing, landlord tenant laws, fair housing laws, affordable housing laws, real estate finance and property management.

5. Able and willing to travel to multiple local sites and to transport materials.

6. Ability to respond to property related safety and emergency situations.

7.  Ability to comprehend and use informational documents including budgets, financial reports, bids, contracts, industry publications, and legal documents.

8.  Ability to stay informed of changes in policy, methods, operations, etc. as they apply to property and asset management operations and activities.  

9. Strong verbal and written communication skills.

10. Self-motivated with effective interpersonal and collaborative working style.

11. Strong commitment to Friends of Youth’s values and mission.

12. Excellent organizational skills and ability to prioritize work and meet deadlines.

13. Sound judgement, excellent analytical and problem-solving skills.

14. Ability to work well with staff at all levels and across all departments of the organization.

15. Knowledge of relevant COA standards and participation in a Performance and Quality Improvement process.


EQUAL OPPORTUNITY EMPLOYMENT: 

Friends of Youth is an equal opportunity employer. Employment decisions are based on merit and business needs, and not on the basis of race, sex/gender, religion/creed, pregnancy, age, physical or mental disability, marital status, national origin, genetic markers, military or veterans status, sexual orientation or any other characteristic protected by applicable federal, state or local law.

People of Color and Members of the LGBTQ community are strongly encouraged to apply.

ABOUT FRIENDS OF YOUTH:

Founded in 1951, Friends of Youth provides a comprehensive range of shelter, housing, counseling and prevention services for youth and young adults and their families in King and Snohomish Counties in Washington State. Friends of Youth is the primary provider of services for homeless youth and young adults in East King County. Services include street outreach, emergency shelter, transitional living programs, supported permanent housing, employment and mental health support. 

To learn more about Friends of Youth, please visit our website